Teams can help you sell your courses to groups of people, where they can manage their own enrollment and see the progress of their students or peers.
How the Teams Feature Works
The AccessAlly Teams feature enables bulk course enrollment, where one purchase includes multiple "seats" inside your membership site.
Each Team has a single leader (the person who purchased the license) and a designated number of "Child" users.
Team Leaders Can...
- Add or remove Child users on their team
- Purchase, upgrade, and cancel the Team account
Note that team leaders are not admins, and have no ability to add content to the site. The team leader role does not have access to the backend of WordPress or any admin functions inside the site.
The teams feature is a great option when you want to market and sell your content to corporations or businesses. Here are two examples of when you might want to use this feature:
- Corporate training, a single representative from a company purchases access to a program, then creates unique logins for "X" numbers of their team members/employees.
- Classroom education resources, a single representative from a school or organization purchases access to a program or course, then adds each student to give them access.
Every team is set up by you, as the site admin, with a specified number of spots (you can always change this number at any time). When a team license is purchased, there is a designated leader (also called a "parent user" or "team admin"). This leader has the ability to decide who is added to their team.
For more resources on how this feature can improve your membership site, feel free to review these two articles:
What a Team setup looks like on your site:
A typical selling and onboarding sequence for bulk course enrollment looks like this:
- The team leader selects a course to buy in bulk from your website.
- When the payment is processed, AccessAlly creates a unique team for the purchaser and applies tags that designate him as the "Parent" user.
- Triggered by the tags AccessAlly just added, your CRM sends the Leader a welcome email that includes: Team Management Page, login, and instructions on signing up their Members.
- The Parent user can now share a unique registration link with their company/family/class so each member can sign up.
- When someone uses the registration link, they can fill out a form and sign up to become a member of the Parent user's team.
- Each new signup receives a welcome email with their username and password.
- Team Leader now can interact and monitor Member from the Team Management Page.
Here's What You'll Need to Set Up Bulk Course Enrollment in AccessAlly:
1
Team Setup
First, you'll want to pre-create bulk licenses for your site. With this setup, you'll decide what tags will be used to designate parent/child users, which content in your site a team can access, as well as how many licenses are included in each team.
2
User Management Page
Create a new page in WordPress, where team leaders can add and remove team members (this page will double as a self-registration page for team members).
3
Initiate Team Custom Operation
Next, head over to create a Custom Operation. When this operation is triggered, it will create a new, unique team for whomever purchases a bulk license. (We'll use it in the Order Form setup.)
4
Set Up Your Order Form
Let's get that order form ready, so that when someone purchases a team license, they'll automatically be designated as the team leader. The purchase also gives the leader access to the management page, where they can add and remove team members, view progress, and even communicate directly with each team member.
Automated Emails for Your Team
At this point, your bulk licenses are ready to go. However, if you want to send out welcome emails when someone is added to a team, you'll want to head into your CRM to set that part up.
Advanced: Team Communication
With a little extra elbow grease and setup time, you can create automated interactions for teams to take advantage of, so that leaders can chat 1-1 with team members, child users can ask team leaders for help, and more.
IMPORTANT: Test Your Setup
Additional Tutorials You Might Find Helpful
- How to Properly Delete an AccessAlly Team
- How to Make Manual Edits to a Team (as a site Admin)
- How to Increase or Decrease the Size of an Existing Team
- How to Add "Child" Users to a Team
- How to Read the Team Log (for Troubleshooting Purposes)
- Allow Team Leaders to Upgrade or Downgrade Team Access
