With AccessAlly’s teams feature, a single user purchases the team license and is automatically designated as that team’s Leader. The Team Leader can then add members to the team.
When you use the Offerings wizard, the team admin page, self-registration page, and team member welcome page will automatically be created as drafts for you.
This tutorial shows you how to customize the Team setup beyond what’s accomplished with the Offerings Wizard.
If you haven’t yet, please set up your first Team by following this tutorial: How to Set Up Teams Inside AccessAlly.
New Member Tab
Go to: AccessAlly > Teams > Programs > Select the team program you want to edit > select the New Member tab.
Customize the “Add Team Member” Display
In the New Member tab, you can determine what the team leader will see/read when they want to add a member to their team.
When the team leader has invited the maximum number of members to the team, the message can be customized to give more direction. For example, you might add a link to allow the Leader to purchase additional licenses.
Allow Team Members to Self-Register
By default, self-registration is enabled. You can disable it by unchecking the checkbox “Allow team members to self-register”.
In this section, you can customize text for the self-registration submit button, confirmation message, and redirect URL after self-registration.
Separate Self-Registration Page
By default, ‘Use a separate self-registration page’ is selected. If you disable this option, your team dashboard page will be used as the self-registration page (not recommended).
Here you can choose a new page for your self-registration page if you want.
You can add the self-registration shortcode to your page by clicking the ‘copy to clipboard’ option to the right of the shortcode.
On the front end, the team leader will see the self-registration link on their management page, so they can easily share it with whomever they would like to invite to the team:
Note: to see this link when you’re testing, you must be tagged as a team leader.
Registration without Email
This option is perfect for cases where team members do not have an email address.
Additional input fields (Optional, Advanced)
You can ask for additional information when adding a new team members. In the example below, the user is asked to identify which department they are a part of.
The Display Tab
Under the Display tab, you select the items you would displayed for the Team Leader on their administration dashboard page.
If you select the checkbox for “Display team members in accordion style”, your team administrators will see their team members in an openable style. This way all of the members’ names will be shown, and to see the details for that member they can click to expand each section.
- Full Name
- First Name
- Last Name
- Website URL
- Custom Attribute
- Custom Field
- Custom Code
- Custom Text
- All Team Member Interactions
- Add as Team Leader
- Remove Member
- Login as Member – see how here.
- Display Team Member Email-less Login Link – see how here.
- Team Interaction
- (ProgressAlly) Show quiz result
- (ProgressAlly) Progress percentage for post/page
- (ProgressAlly) Progress bar for post/page
- (ProgressAlly) Progress pie chart for post/page
- (ProgressAlly) Show Private Note
- (ProgressAlly) Interaction – certificate, reset progress
Test New Team Setup
At this point, it’s time to test out the new team management page.
Create a test user by running through the order form process you have in place to create your teams, so that they have their own “team” info and the required Team Leader tags. Use a new email that does not already exist in your system.
Adding Team Members
How to add team members is covered in this article.