How to Set Up Notification Emails When Students Submit Homework

How To Use This Feature

When someone submits homework via a private note, you can set up email notifications to notify the admin and/or the person grading or reviewing the homework submissions.

This is a great feature to use if you grade homework assignments from your students, review submissions for learning retention, or provide specific feedback on submitted work.

Note:If you haven’t already created private notes for your students to submit homework assignments, that tutorial can be found here.

Step-by-Step Instructions

From your WordPress Dashboard go to > ProgressAlly > General Settings > Private Notes

Step 1: Enable notification setting

Scroll down to ‘Get notified when a member sends you a private note’. Choose your frequency of notification: either once per day or as soon as a private note has been submitted.

Step 2: Add notification email addresses

Add admin emails that you want to be notified. You can add multiple email addresses separated by commas.

Step 3: Update subject line prefix

Update your subject line prefix to something descriptive.

Step 4: Review and save

Completed section will look like this:

Save changes.

This is what your email notification will look like when someone submits a homework private note:

Step 5: Reply to the private notes

You can reply to private notes by clicking on the link in your notification email or through the backend of your membership site.

On your WordPress Dashboard, click ProgressAlly > Private Notes > Respond. There you’ll see the individual private notes and be able to approve without reply, reply, and/or close the private note.

Note: if you reply, the user will receive a notification email that you did reply, and you can find a tutorial about that here.

Testing

To test your notification emails:

1. Create a new private note (any type will work, except the private course note, which does not send any notifications) and add it to a page on your site.
2. In an incognito window, log into your WordPress site as a test user
3. Submit the private note
4. Check your inbox for the notification email.

Troubleshooting

If you didn’t receive the notification email as you expected, here’s what to do:

• Double check the email frequency that you’ve set. Is it set to once per day or after each note submission? If the setting is incorrect, update the frequency setting (step 2 of this tutorial), save, then go back and test your private note submission again.
• If the frequency is correct, double check that you’ve entered your notification email address(es) correctly (step 3 of this tutorial).
• If the email addresses are entered correctly, double check your spam or junk folders.
  Hint: you can search your inbox for the subject line you’ve specified within ProgressAlly. We recommend setting up an email filter and/or folder for these notification emails to keep everything organized.
• If you still cannot find the email in your inbox, please email us. We’d be happy to help you troubleshoot.